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KALM Retrospective template: free online board

KALM stands for Keep, Add, More, Less. Instead of judging things as good or bad, it asks how much of each one you want, which keeps the discussion calm and practical.

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When to use it

• A team that dislikes the blame in good-versus-bad boards
• Tuning how time is split across meetings and work
• A steady team with no major problems

What goes in each column

Keep

What should stay as it is?

Add

What new thing should we bring in?

More

What deserves more of our time?

Less

What should get less of our time?

How to run it

1. Set the scene. Remind everyone of the goal and agree that this is about the work, not about blame.
2. Write in silence. Everyone adds cards on their own, so quieter people are heard.
3. Group and vote. Merge similar cards, then vote on what matters most.
4. Discuss. Start with the most-voted cards and work down.
5. Agree on actions. Finish with a small number of actions, each with an owner and a date.

Watch out for

More and Less cards are easy to agree with and easy to forget. Give each one a number, such as "one demo a sprint".

Use this template free →

Warm up first with a free team game.

Frequently asked questions

Is the KALM Retrospective template free?

Yes. You can run it on RetroLift for free, with no account and no ads. Your team joins from one link or QR code.

How long does a KALM Retrospective retrospective take?

Plan on 45 to 60 minutes for a team of up to about ten people. Smaller teams can finish sooner.

Can a remote team use KALM Retrospective?

Yes. Everyone writes cards from their own laptop or phone, votes, and agrees on action items on the same live board.

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